Preservation and Recapitalization of Section 236 Properties

person A.J. Johnson today 06/18/2016

Preservation and Recapitalization of Section 236 Properties   The Section 236 Program was created by Congress in 1968 and was designed to involve the private sector in the creation of affordable rental housing. Market rate lenders provide loans that are either HUD or FHA insured, and in some cases financing is provided by State Housing Finance Agencies (HFAs). HUD also provided Interest Reduction Payments (IRP) that subsidized the loans down to a one percent interest rate with a 40-year term. Tenant income limits are set at 80% of the median income and rents are capped at HUD-approved, cost-based Section 236 Basic Rents. Rents for higher income residents are capped at the Section 236 Market Rent Level (the rent needed to amortize the market rate of the loan). Project-based rental assistance (PBRA) was also included for many projects.   There are currently 550 Section 236 projects at risk with more than 100,000 units. All of these will required preservation and recapitalization in the next few years. HUD has developed a complete program to assist owners of Section 236 projects with this process; this article is designed to introduce owners to the process and explain how and where to seek assistance.   Assessing options will require a strategy that will involve refinancing, possible restructuring of the Section 236 subsidy, renewal of rental assistance contracts, and possible participation in the RAD 2 program and/or the Low-Income Housing Tax Credit (LIHTC) Program.   There are five steps required for a successful preservation action:
  1. Know the property;
  2. Set your preservation goals;
  3. Choose your preservation options;
  4. Apply for financing and HUD approvals; and
  5. Secure long-term stability.
  Know the Property - The first step in the process is the gathering of documents - a lot of documents. These documents relate to the financing of the project, its rental assistance, and information on the capital needs and reserves of the property.   Documents to gather regarding financing: *Section 236 Mortgage Note; *Section 236 Regulatory Agreement; *Interest Reduction Payment Amortization Schedule; *Flexible Subsidy documents; *ELIHPA or LIHPRHA Plan of Action and Use Agreement (if any); *Other financing documents; and *Financial statements >>When does the Section 236 loan mature? How many months are left on the IRP? These critical questions must be answered by the documents.   Documents to gather regarding rental assistance: *Project-Based Section 8 Contract; *Rent Supplement (Rent Supp) and/or Rental Assistance Payment (RAP) contract; and *Rent roll >>When do the rental assistance contracts expire? What is the mix of subsidized and unsubsidized rents? What are the rents?   Documents to gather regarding capital needs and reserves: *Review the latest REAC report for capital and repair needs, know your score, and understand the issues; *Know the current balances in your reserves for replacement and residual receipts accounts; and *You will need a Capital Needs Assessment (CNA) that evaluates your property's upcoming capital replacement needs.   Set Preservation Goals - After gathering all required information, the next step is to set preservation goals. Primary goals should be: *Safeguard long-term rental assistance; *Improve and modernize the property through capital repairs; and *Stabilize the property by placing on a sound financial footing.   Typical capital improvement goals: *Major repairs; *Modernization of older units and common areas; *Conversion of efficiencies to one-bedroom units; *Energy efficiency upgrades; and *Accessibility improvements.   Choose Preservation Options   Preservation options fall into two categories - financing and rental assistance. With regard to financing owners will need to raise capital, examine prepayment options, consider IRP decoupling, and look into Flexible Subsidy loan deferral. Rental assistance options include Section 8 contracts, vouchers, and RAD 2.   Raise Capital   Capital will need to be raised in order to address capital needs and get access to accumulated equity. Sources of capital may include: >Refinancing - New First Mortgage Debt *FHA-insured, Fannie Mae, Freddie Mac or State HFA >Equity *Low-Income Housing Tax Credits (LIHTC) *Cash-on-cash >Subordinate debt *HOME, CDBG, State housing trust funds, National Housing Trust Fund >Grants (mainly available to non-profits)   Prepayment   Prepayment of the Section 236 loan will usually be required in order to refinance a property and to trigger the issuance of Tenant Protection Vouchers (TPVs). Some properties need HUD permission to prepay. These include: *Nonprofits, properties with Flex Sub Loans, and certain FHA loans with Rent Supplement Contracts. All owners should examine the mortgage note and other property documents to determine prepayment requirements. Prepayment is governed by Section 250(a) of the National Housing Act.   Prepayment when HUD Permission is Required   Tenant Notification Requirements   *Tenants must be notified of the prepayment at least 150-days before the expected prepayment. When the owner submits the prepayment request to HUD, tenant comments must be submitted as an exhibit to the request. *Owners must send a copy of the tenant notification letter to the HUD field office with a signed certification that it has been delivered to the tenants.   Rehab Requirements   *Properties must be rehabbed and minimum requirements apply.   Affordability Requirements   *Properties must be maintained as affordable (with the same benefits that existing under the 236 Program) for low-income residents through whatever the original mortgage note term was. *The owner must execute a new Use Agreement.   Resources & Tools   *Notice H 2006-11 provides information relating to prepayments.   Prepayment when Permission is NOT Required (Governed by Section 219 of the FY 1999 HUD Appropriations Act - Wellstone Amendment)   Tenant Notification Requirements (Wellstone Notice)   *Tenants must be notified at least 150 days - but no more than 270 days - before prepayment may occur. >This requirement may be waived by HUD, but only if necessary to facilitate preservation.   There may be no rent increases for 60-days after prepayment but there are no HUD rehabilitation requirements.   Decoupling the IRP Subsidy   Owners may "decouple" the remaining IRP subsidy at prepayment and apply it to a new loan. In other words, even though the Section 236 loan is being prepaid, the interest reduction payment subsidy may remain with the property. These funds may assist in leveraging new debt capital for the project. The new lender will receive the remaining IRP payments from HUD.   Setting the Rent when Decoupling   If the project has Section 8 units, the rent will be set per the renewal options outlined in the Section 8 Renewal Guide. Owners will have to coordinate Section 8, FHA, and Section 236 rent underwriting.   Non-Section 8 units will be required to retain Section 236 rent-setting rules for five years after pre-payment. The rents will be budget-based and capped at the Section 236 required levels.   IRP Decoupling Use Agreement   The property will be required to maintain Section 236 occupancy and income restrictions. New residents may have incomes no higher than 80% of the area median income, and as noted above, the Section 236 Basic or Market Rents will have to be maintained for five years beyond the current maturity date of the loan.   There can be no involuntary displacement of current residents and Section 8 contracts must be terminated and immediately renewed for 20 years.   IRP Decoupling Distributions   Annual distributions to owners are restricted to 6% of the new adjusted equity. LIHTC equity, long-term deferred developer fees, and owner cash are considered new equity, but not grants and soft loans. If there is no new equity, return is limited to 10% of 10% of the new mortgage amount.   Distributions may be taken only from surplus cash, and for HFA-financed Section 236 deals, state or local law controls the distributions.   Flexible Subsidy Loan Deferral   Owners with a Flex Sub loan may be able to defer repayment of the loan in order to avoid a balloon payment at prepayment, maturity, or sale. In the late 1970’s, HUD provided loans for operating assistance or capital improvements. Such loans are required to be paid in full at the maturity or prepayment of the Section 236 loan, or at sale of the property. Capital improvement loans were amortized and typically have low balances. Operating assistance loans were structured as balloon payments. Owners wishing to defer the Flex Sub loans face certain requirements: *Regulatory compliance; *There may be no other funding sources available to repay the loan; *The maximum deferral and re-amortization is the greater of 20 years or the term of the new first mortgage; *Financial projections must show that repayment under the new terms is feasible; and *The owner must enter into a new Flex Sub Use Agreement restricting rents and incomes to match the new term of the Flex Sub Loan.   Section 8 Contract Renewal   When recapitalizing a Section 236 project, lenders and LIHTC investors will insist on a new 20-year HAP contract for Section 8. Owners may be able to increase rents to market level under the new contract. Owners with existing Section 8 contracts must follow the guidance in the Section 8 Renewal Guide for available options and eligibility to renew. The main factors determining Section 8 renewal options are:
  1. Are rents over or under the market at the time of renewal?
  2. Is the debt FHA-insured?
  3. Does the project come under LIHPRHA or ELIHPA?
  4. Are there other regulatory agreements?
  5. Is the owner a nonprofit?
  Vouchers   Tenant Protection Vouchers   Tenant Protection Vouchers (TPVs) may be available to owners of Section 236 projects. These vouchers provide Section 8 assistance to tenants after the loss of rental assistance or at Section 236 mortgage prepayment. TPVs protect residents from being displaced due to rent increases.   The local Public Housing Agency (PHA) issues TPVs. The vouchers are portable, but in certain circumstances may be project-based. Availability is subject to annual Congressional appropriations, and the tenants must income qualify. Units must also meet Housing Quality Standards. TPVs may be "Enhanced Vouchers (EV)," or regular Housing Choice Vouchers (HCV).   Enhanced Vouchers   Enhanced vouchers provide more protection for residents than standard TPVs, and the rent-setting requirements are more flexible. The availability of EVs is triggered when: *A Section 236 loan is prepaid and is subject to Section 219 (Section 219 of the Departments of Veterans Affairs and Housing and Urban Development, and Independent Agencies Appropriations Act, 1999, requires an owner of preservation eligible projects to give at least 150 days, but not more than 270 days, advance notice of mortgage prepayment); or *The prepaid property has a Flex Sub Loan; or *The Section 8 contract is not renewed at expiration. Discretionary TPVs for Section 236 Properties   If a Section 236 project does not meet the requirements for TPV or EV issuance, HUD has limited competitive funds for Enhanced Vouchers or Project-Based Vouchers. Certain tenants in low-vacancy areas who are at risk due to loss of affordability and not otherwise eligible for TPVs may be eligible for these discretionary vouchers.   Rental Assistance Demonstration 2 (RAD 2)   RAD 2 allows conversion of expiring non-renewable Rent Supp and RAP contracts into long-term project-based Section 8. While TPVs generated by Rent Supp or RAP expiration are tenant-based, RAD 2 allows conversion to Project-Based Vouchers (through the local PHA) or Project-Based Rental Assistance (through HUD). Applications can be submitted on a rolling basis according to the rules outlined in the Final RAD Notice from HUD.   Apply for HUD Approvals   After choosing the preservation options, owners will apply for financing and HUD approval.   Preservation Application Process   Processing of applications is centralized through the HUD Office of Recapitalization (Recap). To begin the process for a Section 236 preservation transaction, owners should go to the Multifamily Preservation Resource Desk at http://www.hudmfpreservation.net/ and click on "Submit an Application." This begins the process of securing HUD approval and will deal with: *Prepayment approval or permission request; *Waivers with HFA-Financed Transactions; *IRP decoupling; *Flexible Subsidy Loan deferral requests; *Request for increase in post-transaction rents; *Issuance of TPVs; *Nonprofit fees and sales proceeds; *LIHPRHA - ELIHPA amendments; and *Unit Conversion requests (combining efficiencies into one bedroom units).   Prepaying State HFA Loans   Many Section 236 loans were originated through a State HFA. All Section 236 preservation rules and incentives apply to these properties. Owners must apply for approvals through HUD like any 236 project PLUS contact their HFA about their required prepayment approvals.   Secure Long-Term Stability   The last steps in the process are to close on the new financing, secure the rental assistance, renovate the property, and stabilize the property by placing it on solid financial footing.   Owners whose loans have matured or are maturing very soon should contact HUD immediately to discuss their options. Issues that should be discussed with HUD include:
  1. If loan has not matured, can TPVs be obtained by prepayment?
  2. Would the project qualify for discretionary TPV set-aside funds?
  3. Are you able to renew your Section 8 rental subsidy contract to leverage new financing for capital needs?
  HUD can guide you through the entire process, and the best place to start is the HUD account executive or project manager for the project. An option is to email the Office of Recap at 236Preservation@hud.gov. Ask them any questions you may have including what you need to do to get started. They can also give you suggestions on how to pay for predevelopment costs.   The key for Section 236 owners is to begin the process now. Even if you have a year or two before the loan matures, starting the process early will prevent a lot of sleepless nights down the road.        

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Understanding Tariffs and Their Impact on Construction Costs

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According to the Yale Budget Lab, the Trump administration s announced policies would raise the average tariff to 22.5% higher than during the Smoot-Hawley era and roughly equivalent to 1909 levels. Implementation Authority The scale of newly announced tariffs is significantly larger than previous ones. They affect nearly all goods from every country worldwide and invoke emergency authority not previously used for this purpose. Tariffs Impact on Construction Costs Tariffs increase construction costs through several key mechanisms: Direct price increases on imported construction materials like steel, aluminum, lumber, and other building products. These higher costs are typically passed along to developers and ultimately to end consumers. 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Multifamily Construction Impact For multifamily construction specifically, with 46% of materials sourced from these countries and 35-50% of project costs tied to finished materials, tariffs could increase material costs by 7.5%, potentially raising total construction budgets by 3-4%. Broader Effects Beyond core construction materials, reciprocal tariffs may also influence other building-related imports, such as carpeting, electrical outlets, security equipment, furniture, and tools. Projects that have already been awarded but are not yet started are likely to experience the most significant impact. Industry forecasts suggest the construction industry will feel the brunt of tariff policy changes in late 2025 and early 2026. Meanwhile, due to tariff-related inflation concerns, the Federal Reserve is expected to maintain stable interest rates through most of 2025. Recent Developments Homebuilders have been relieved, as Canada and Mexico were exempted from the latest round of tariffs, protecting key lumber and drywall component imports. Additionally, a carveout exists for lumber and copper imports. These tariff developments are challenging the U.S. housing market, which is already struggling with supply constraints and affordability issues. Developers with affordable multifamily housing projects in the pipeline or underway but for which materials have not yet been purchased should prepare for these possible increases. Developers facing this uncertainty should take a proactive, strategic approach. Here are some of the steps they should consider: 1. Lock in Pricing Where Possible Negotiate Early Procurement Contracts: Secure pricing and delivery timelines now for materials that may be subject to tariffs. Bulk Purchasing: If financially feasible and storage is available, purchase critical materials before the tariff is implemented. 2. 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Monitor Policy and Industry Updates Stay Informed: Watch for updates on tariff decisions and industry responses through trade associations (e.g., NAHB, NMHC). Engage in Advocacy: Support efforts to exempt affordable housing materials from tariffs or seek policy carve-outs. 6. Build Schedule Flexibility Buffer Time for Delays: Tariffs often disrupt supply chains, so build in extra time for procurement and delivery to avoid construction slowdowns. 7. Document Impacts Track Cost Changes: Keep records showing cost increases due to tariffs this can be useful when requesting additional funding or extensions from oversight bodies. Being proactive can help developers manage risk rather than be blindsided by rising costs. In this environment, a smart developer remains nimble, communicates clearly, and plans for the worst while hoping for the best.

A. J. Johnson Partners with Mid-Atlantic AHMA for Training on Affordable Housing - May 2025

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The Available Unit Rule (AUR): Why this often-overlooked rule can lead to credit loss even on properties that no longer recertify. Tenant Selection Plans (TSPs): What every property manager must know about layered program requirements, lottery procedures, and legal screening standards. Affirmative Fair Housing Marketing Plans (AFHMPs): How to structure your outreach to comply with HUD requirements and avoid costly fair housing violations. Whether you're a developer, property manager, or compliance officer, this training will give you actionable strategies to keep your project on track and in full regulatory compliance. Who Should Attend - LIHTC developers, compliance specialists, property managers, syndicators, and housing agency staff responsible for acquisition, rehabilitation, and oversight of layered programs. May 21: HOTMA - Update on HUD Requirements On January 9, 2023, HUD published a final rule implementing The Housing Opportunity Through Modernization Act (HOTMA), signed into law on July 29, 2016. This final rule was published in the Federal Register on February 14, 2023, and has yet to become effective for HUD programs. Virtually all HUD programs are impacted by the rule, as are the Low-Income Housing Tax Credit (LIHTC) Program and the Rural Development Section 515 Program. Since publishing the final rule in February 2023, HUD has provided additional guidance in implementing the rule, including extensions regarding implementation. This three-hour training will explain any updated HUD guidance and will cover the following areas: Definitional changes relating to earned and unearned income, non-recurring income, and foster children; Revised Income Exclusions; New requirements relative to Student Financial Assistance; Changes to the HUD permitted deductions from gross income, including a full review of the new "hardship exemptions; Brand new rules regarding assets; New Interim Recertification requirements; and The new definition of "annual income. May 22: Basic LIHTC Compliance This training is designed primarily for site and investment asset managers responsible for site-related asset management. It is especially beneficial to those managers who are relatively inexperienced in the tax credit program. 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Crime-Free Ordinances: When Local Laws Conflict with Federal Fair Housing Protections

In August 2024, the Civil Rights Division of the Department of Justice issued a critical warning: municipal "crime-free rental housing and "nuisance property ordinances may violate federal fair housing laws. These ordinances effective in nearly 2,000 cities across 48 states until recently place landlords in a precarious position. While intended to reduce crime and maintain neighborhood stability, these measures often result in unintended discrimination and can expose landlords to significant legal liability. Notable Legal Cases Several landmark cases have established important precedents regarding crime-free ordinances: United States v. City of Hesperia (2023) In a groundbreaking case, the Justice Department secured a landmark agreement with the City of Hesperia, California, and the San Bernardino County Sheriff s Department to resolve racial and national origin discrimination allegations in their "crime-free rental housing program. 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This conflict stems from the fact that these ordinances may violate four major federal laws: 1. The Fair Housing Act Crime-free ordinances often have a disproportionate impact on protected classes. For example: When these ordinances require eviction based on arrests rather than convictions, they disproportionately affect Black and Hispanic tenants, who statistically face higher rates of police interaction regardless of criminal activity. Blanket policies requiring eviction of an entire household due to one member s criminal activity can discriminate against families with children, female-headed households, and certain cultural groups where extended family living arrangements are common. 2. Title VI of the Civil Rights Act of 1964 Title VI prohibits discrimination in programs receiving federal funds. When municipalities with crime-free ordinances receive federal housing funds, they may violate Title VI if: Their ordinances have disparate impacts on protected classes Implementation decisions are influenced by discriminatory intent or stereotypes about certain neighborhoods or demographic groups 3. The Americans with Disabilities Act (ADA) Crime-free ordinances may discriminate against individuals with disabilities in several ways: Automatic eviction for behavior related to mental health conditions without consideration of reasonable accommodations Policies that penalize multiple emergency service calls, which may disproportionately impact those with chronic health conditions requiring frequent medical assistance Exclusions of individuals with past substance use disorder convictions, despite recovery and treatment 4. The Violence Against Women Act (VAWA) VAWA specifically protects victims of domestic violence, dating violence, sexual assault, and stalking from housing discrimination. Crime-free ordinances often violate these protections by: Requiring eviction when police are called to a property multiple times, discouraging victims from seeking help Failing to distinguish between perpetrators and victims when criminal activity occurs Treating domestic disturbances as "nuisances rather than recognizing them as situations where victims need protection Problematic Practices in Crime-Free Ordinances Collective Punishment: Holding Entire Households Accountable One of the most troubling aspects of many crime-free ordinances is the requirement to evict entire households based on one individual s actions. This approach: Punishes innocent family members who had no knowledge of or participation in criminal activity Creates homelessness risks for vulnerable household members, including children, elderly relatives, and individuals with disabilities Disproportionately impacts communities where multi-generational or extended family living arrangements are cultural norms. Blanket Exclusions Based on Criminal Records Many ordinances include overly broad exclusions for individuals with criminal records: Lifetime bans for certain offenses, regardless of rehabilitation or time elapsed Failure to consider the nature, severity, or relevance of the criminal conduct to tenant suitability No individualized assessment of actual risk to property or other tenants Exclusion Based on Arrests Rather Than Convictions Some ordinances allow or require action against tenants based merely on arrests: Violates the presumption of innocence It has a disparate impact on communities of color, which experience higher rates of arrests that do not lead to convictions Creates housing instability based on unproven allegations rather than established facts Automatic Exclusion for Any Criminal Conviction Overly broad policies that automatically deny housing based on any criminal history: Fail to distinguish between violent crimes and minor offenses Ignore evidence of rehabilitation and the age of convictions Create permanent barriers to housing for individuals who have served their sentences and are working to reintegrate into society. Penalizing Emergency Service Calls Particularly problematic are provisions that treat emergency calls as "nuisances : Discourages tenants from seeking emergency medical assistance Forces vulnerable individuals to choose between needed help and keeping their housing Creates dangerous situations where tenants delay calling for assistance during genuine emergencies. Punishing Victims of Domestic Violence Perhaps most concerning is how these ordinances often penalize victims: Treating domestic violence incidents as "nuisance activities requiring eviction Failing to distinguish between calls made by victims versus perpetrators Creating a situation where victims must choose between enduring abuse in silence or risking homelessness. Legal Protections and Ongoing Developments The legal landscape around crime-free ordinances continues to evolve. In states like Illinois, legislation has been enacted to protect survivors of domestic or sexual violence and individuals with disabilities from being penalized due to calls to police for assistance. The Illinois Department of Human Rights and the UIC Law School Fair Housing Legal Support Center and Clinic have developed a guidebook addressing the fair housing implications of nuisance and crime-free ordinances. In 2024, additional cases have further clarified the legal boundaries of these ordinances: A case against a municipality alleged violations of both the Americans with Disabilities Act and Fair Housing Act for enforcing crime-free housing ordinances that denied tenants with mental health disabilities equal access to emergency response services. The consent decree required the municipality to revise its program rules and enforcement practices and adopt non-discrimination policies. The Department of Justice has increased enforcement actions against localities with discriminatory housing policies, particularly those that disproportionately affect racial minorities, women, and people with disabilities. Recommendations for Landlords If your municipality has implemented a crime-free ordinance that may conflict with federal protections, consider the following steps: 1. Review your lease agreements and policies to identify provisions that may violate federal law, even if required by local ordinance. 2. Consult with a housing attorney familiar with fair housing law and local regulations to understand your specific obligations and risks. 3. Implement individualized assessments rather than blanket policies when evaluating potential tenants with criminal histories. 4. Document all housing decisions with clear, non-discriminatory business justifications. 5. Create explicit exceptions in your policies for domestic violence victims and emergency service calls. 6. Engage with local government by attending city council meetings and advocating for amendments to problematic ordinances. 7. Join or form landlord associations to collectively address concerns with local officials. 8. If necessary, consider seeking a declaratory judgment in court to resolve the conflict between federal and local requirements. 9. Stay informed about new legal developments in this rapidly evolving area of law. Navigating this legal minefield is challenging; however, landlords should prioritize compliance with federal civil rights laws. When local ordinances and federal protections conflict, federal law generally prevails. By taking proactive steps to ensure fair housing practices, landlords can protect themselves from liability while also supporting safe, stable housing for all community members.

HUD Publishes 2025 Income Limits

On April 1, 2025, HUD published the 2025 income limits for HUD programs and the Low-Income Housing Tax Credit and Tax-Exempt Bond programs. The limits are effective on April 1, 2025. The limits for the LIHTC and Bond projects are published separately from those for HUD programs. For better understanding, LIHTC and Bond properties operate under the Multifamily Tax Subsidy Project (MTSP) limits. These properties are 'held harmless' from income limit (and therefore rent) reductions. This means that these properties may use the highest income limits for resident qualification and rent calculation since the project has been in service. However, it's important to note that HUD program income limits are not 'held harmless '. HUD publishes the 50% and 60% MTSP limits alongside the Average Income (AI) limits, which are set at 20%, 30%, 40%, 50%, 60%, 70%, and 80%. Projects that began service before 2009 may utilize the HERA Special Income Limits in areas where HUD has published such limits. Projects placed in service after 2008 cannot use the HERA Special Limits. Projects in rural areas not financed by tax-exempt bonds can use the higher MTSP limits or the National Non-Metropolitan Income Limits (NNMIL). It is important to note that for 2025, HUD has made changes to the definitions of geographic areas as determined by the Office of Management and Budget (OMB). The counties or towns within certain metropolitan areas may have changed. Owners and managers should consult the HUD Area Definition Report for a list of their areas and their components. The link to the Area Definition Report can be found on the website provided below. Owners of LIHTC projects may rely on the 2024 income limits for all purposes for 45 days after the effective date of the newly issued limits, which ends on May 16, 2025. The limits for HUD programs may be found at www.huduser.gov/portal/datasets/il.html. The limits for LIHTC and Bond programs may be found at www.huduser.gov/portal/datasets/mtsp.html.

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